PUBLIC NOTICES/EVENTS

NOTICES

The City of Canton is searching for a new vendor for the Civic Center concession during First Monday.  Please see below:

CITY OF CANTON

201 N. Buffalo, Canton, Texas 75103

903-567-1841

CIVIC CENTER

REQUEST FOR PROPOSAL – FOOD CONCESSION

The City of Canton is accepting proposals for an agreement for the operation of a food and beverage concession at the Canton Civic Center, 800 Flea Market Road, Canton, Texas.  Please review and forward your proposal to the City Secretary, City of Canton, 201 N. Buffalo, Canton, Texas 75103, no later than December 30, 2020.

The winning proposal will be selected for a variety of reasons including proposed menu, hours of operation, and current City needs and is not solely based on the fee.  The City of Canton reserves the right to reject any or all proposals. 

At the facility, the City of Canton (Owner) will provide:

  • Square footage space
  • Electricity, water and sanitary service; and
  • Trash removal of all areas outside the concession;
  • Repair and maintenance to facility related to structural items, including HVAC

The Concession includes:*

  • Triple sink/faucet and waste valve
  • Hand sink with faucet
  • Storage room located directly behind concession in Civic Center parking lot
  • Storage room located inside the concession
  • Two-door refrigerator
  • Three stainless steel pre tables
  • Ice Machine
  • Two Shelf Racks
  • Mop Sink

*Any items provided by the Owner will be listed in the Concession Agreement agreed upon between Owner and Concessionaire

The Concessionaire will:

  • Meet all health and sanitation requirements for the building and workers (and provide City with a copy of all health inspection reports)
  • Provide food and beverage (product) sales during the agreed upon hours of operation during First Monday Trade Days monthly
  • Offer a menu of products for sale that is approved by the City of Canton
  • Maintain the concession space and its equipment in good repair in a clean, sanitary, orderly, fair pricing, and safe condition
  • Maintain and repair own furniture, fixtures and equipment in designated space
  • Place all trash in the containers provided by the Owner and dispose in containers provided by Owner, as needed
  • Provide service to customers in a courteous, professional, and efficient manner
  • Be responsible for obtaining and maintaining their own health licenses, as needed
  • Be responsible for paying all applicable state, local and federal taxes
  • Provide at all times for the duration of the agreement insurance against property damage and bodily injury, including death, in the amount of $250,000 for any one person and $500,000 per occurrence and shall provide a certificate of insurance evidencing such covering and naming the City of Canton, Owner, as an additional insured

Signage

The concessionaire will have the right to affix its business sign in the concession area on the wall after obtaining approval from Owner.

Remodeling

Subject to prior approval by City of Canton

Proposed Hours of Operation

Wednesday prior to First Monday*

(optional)

Thursday – Sunday prior to First Monday

7:00 a.m. to 4:00 p.m.

 

 

*First Monday is described as the first Monday of each month where a flea market is run in the City of Canton every month.  A calendar of the event is attached hereto.

The concession area will be available to concessionaire during the month for cleaning, maintenance, and stocking.

The City of Canton reserves the right to use the concession area and equipment during the month for its own use or for the use of those renting out the Civic Center for outside events.  Concessionaire will not be responsible for providing any supplies/stock for such use by the City or a third party.

Operating Fee

  • The monthly rental shall be in the amount of ONE THOUSAND SIX HUNDRED TWENTY-FIVE ($1,625.00) AND NO/100
  • Rent is due in accordance with the First Monday Policies – by 5:00 p.m. on the Friday following each First Monday

Term

The term of this proposal shall be for one year.  The lease is subject to renewal at the end of each year unless one party indicates in writing to the other that they wish to discontinue the lease.

The complete agreement between the parties shall be set out in a formal Concession Agreement and shall be signed by both parties upon acceptance of the proposal.

Menu

The proposal will include a tentative menu, including prices

Reference

Please provide three professional references

Due Date

Please submit proposals no later than December 30, 2020, by 10:00 a.m. to the City Secretary, City of Canton, 201 N. Buffalo, Canton, Texas 75201.  Please indicate on the outside of the envelope the following:  SEALED BID – CIVIC CENTER CONCESSION.

 

 
  • IMPORTANT SAFETY INFORMATION: The emergency notification system "CodeRED", which the City of Canton currently uses for emergency alerts and notifications, will be changing to Smart 911 by RAVE Mobile Safety.  Your previous registration under the CodeRED system WILL NOT transfer to the new system, UNLESS you signed up using a land line.  Please go to https://www.smart911.com/smart911/ref/reg.action?pa=vanzandtcounty and register your cell phone, home phone and/or email address.  You must sign up at this link to continue to receive emergency alerts and notifications.  In order to continue to receive automatic weather alerts, you must also OPT IN to the weather warnings during sign up.  The CodeRED system will be deactivated on February 15, 2020, so please register as soon as possible to continue receiving notifications.  The sign up link is also posted on the Van Zandt County website, as well as the City of Canton and City of Canton Fire Rescue Facebook pages.  If you have any questions or problems with registering, please contact the Canton Fire Department at 903-567-6477.   Posted 2/5/2020